Tips on Conducting Rental Property Move-In Reports
Sep 6, 2009 Real Estate
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Did you know tenants are required to leave the premises they rent, in as good as or better shape then when they moved in? But how do you know what shape it was when they moved in?
This is why conducting a complete and comprehensive move-in report is so indispensable. Having signed, written proof of the condition of the residence prior to the tenant moving in will relieve you of any confusion come move out time.
Don’t be too hasty when performing the move-in. A little time allotted for precise and meticulous documentation, will go a long way in the end.
Having an established route you take when performing move-ins or outs help prevent any oversights. Many landlords start with the first room they come to when entering the house. Often it will be an entryway or living room. Now is the time where details matter; marking the entire living room as okay is severely lacking details.
Start from the ceiling and work your way down to the floors. Are there hooks or cracks in the ceiling? Is the popcorn crumbling in some areas? Check to see if the ceiling fan works properly. Make sure all the lights are all working properly
As soon as you finish one area (ceiling, walls, ceiling fans, etc.) move on to the next. Does the room have a sliding glass door? Is it in proper working order? Are there any blinds or drapes? Is the screen door free from dents or holes?
Continue on whatever course you have set for yourself. Make sure to check any storage areas, bedrooms, office, bonus rooms, etc. Flush toilets, turn on showers and baths. Check for leaks, look for any sign of previous water damage. Turn lights off and on, open closets, pull out drawers. Check everything.
Taking pictures of the home is always a good idea, especially focus on areas of concern or new items through the house. Documenting the outside condition is vital as well. Check the exterior lighting and fences. Is the yard alive, recently mowed or raked?
After you have finished the report; review it with your tenant. Address any issues or questions they may have. Make certain the sign and date the form, and provide them a copy for their records. Also, allow them time to report any missed details, usually about 7 days. A report of a fist size hole through a bedroom door reported three months after they move-in is not tolerable.
Detailed move-in reports are essential to rental properties. You as the landlord and the tenant will benefit from such a report. Not only does it protect the tenant from incurring costs from damage that was present prior to their move-in; it also protects you the homeowner in the event that there is new damage after the tenant moves out.
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Tags: Investment Property, Landlord, Move-in report, move-out, property management, Real Estate, rental property, rental property condition, Security Deposits, tenant
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